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Do your meetings feel like a waste of time?
Check out these three key tips to improving the way you and your team meet in the latest edition of TechBeat Bytes, featuring Danny Toney of EOS Worldwide.
Danny is a professional EOS Implementer. He started a financial advisory firm at the age of 26. Over the following five years, he and his team grew the company by 5x!
A key part of that success was the implementation of EOS, which is why Danny chose to get directly then involved in the business. As an EOS Implementer, Danny helps business owners and leaders in Utah align with their vision, make it happen, and build healthy teams.
A core component of that process is understanding why meetings are often a waste of time and money. Are you having difficulty optimizing how you and your team meet?
Meetings are such an expected part of the modern business world that it can easily overlook their actual purpose.
When things get out of control or interpersonal communication isn’t where you think it should be, it can be easy to assume the only course of action is to hold a meeting. But is that really the case?
Calling a meeting as a reflex action doesn’t mean it’ll be a worthwhile use of your and your team’s time. Remember, a meeting commands a lot of your business’ operating capital—as much as every present staff member’s hourly wage for as long as the meeting takes.
That’s why you have to be intentional and methodical with how you schedule and facilitate meetings. Doing so will ensure you’re only scheduling meetings that need to take place, and when you do, they’ll be effective and productive. That’s exactly what the following three tips will help you achieve.
“These tips will improve the meetings you’re in or cancel those that don’t need to happen,” says Danny.
If you don’t have a regular meeting cadence, set one. For example, your leadership team should meet regularly—we suggest once a week. This will allow you to group many of your conversations into one meeting.
Effective cadence will have the following five characteristics:
Meetings need to stay on track. If someone starts a tangent or begins repeating themself (i.e. “politicking”), everyone should feel comfortable calling it out.
This feedback doesn’t have to be rude or hostile; ensure your team can rely on one another to uphold the agenda and ensure the meeting is as brief and productive as possible.
Your meeting must be based on accountability. Yes, everyone should have to say “Done” or “Not Done.” Or “On Track” or “Off Track.” No room for excuses. Eventually, people will get the memo that things need to get done.
“One of the biggest lightbulb moments I had is that your meetings can be the driver of momentum,” says Danny.
Lastly, Danny recommends checking out an Entrepreneurial Operating System. These systems can take business functionality and productivity to the next level.
If your meetings aren’t productive or timely, then do something about it. Apply an intentional plan to when you meet and how you meet, and you’ll see the change in the way your business operates.